Ministry and District Reporting

Preliminary 1701 Data Collection – All Schools
2026-02-10 14:00 (America/Vancouver)
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 pm for district preliminary collection.

1701 – Review all 1701 verification reports and correct data in Student Information System
2026-02-11
Review all 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 - District Reports available
2026-02-11 13:00, 2026-02-17 13:00
Ministry 1701 district level reports will be available in your program’s X: drive folder. Please review the reports and follow up directly with schools as soon as possible to make applicable corrections in the Student Information System to ensure accurate 1701 program funding.

IMPORTANT: February 12th SIS reports - 1701 audit purposes
2026-02-12
Generate and retain February 12th reports from the Student Information System (SIS) for 1701 audit purposes. These are some suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only:  DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can easily find and access in the event of a 1701 audit.
Further information about the Ministry 1701 compliance audit program came be found here:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/financial-management/compliance-program/2025-26

Feb. 12th Final 1701 data collection – All Schools
2026-02-12 14:00
CE and DL Schools: Course Active Date = September 30, 2025
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 p.m. for district collection.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a February 13th data snapshot; extracts taken after this date will be wrong. Any corrections to your February 12th data must be made manually in the Education Data Exchange (EDX).

Pro-D Day
2026-02-13, 2026-09-21

Family Day
2026-02-16

Do NOT take any more 1701 data extracts from the Student Information System; work with your February 12th data in the EDX
2026-02-17 - 2026-02-18
The Ministry requires a February 13th data snapshot for 1701 reporting. Any corrections must be made manually within the EDX using your February 12th data file. Correct your data in the Student Information System, if required.

IMPORTANT: February 18th SIS reports – 1701 audit purposes
2026-02-18
To capture all data in reports that would assist you in the event of a 1701 audit, generate and retain February 18th reports from the Student Information System (SIS) for 1701 audit purposes.
Question: Why generate these reports again?
Answer: Your school staff may have made changes in the SIS after February 12th that are effective February 12th.
These are some of the suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only:  DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 audit.
Further information about the Ministry 1701 compliance audit program came be found here:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/financial-management/compliance-program/2025-26

Deadline for finalizing data; 1701 Principal sign-offs
2026-02-18 14:00
The deadline for submitting 1701 data to the District in the EDX, and sending in the Principal sign-offs, is 2:00 p.m. See the instructions for finalizing 1701 data which were sent via e-mail.
Important Note: Many schools have already submitted their final corrected 1701 data and Principal sign-off documents. If this is the case for your school, and no further corrections or changes to your data have been required since then, it is not necessary for you to submit data or sign-off documents.

1701 Duplicates posted to the EDX
2026-02-27 - 2026-03-03
1701 Duplicates are scheduled to be posted to the EDX on Friday, February 27, 2026. You will be contacted by e-mail if your school has non-allowable duplicates to be resolved. If this is the case, contact the other school that has included the student in their 1701 data to determine which school will retain the student. Process the resolution in the EDX. In the event of a dispute with the other school, or no response from them, prepare attendance, student timetable and other documentation supporting your school’s inclusion of the student in your 1701 data.

1701 Duplicate Resolution Deadline - TODAY
2026-03-04 14:00
The deadline for resolving 1701 Duplicates in the EDX is today.
You will be contacted by e-mail if your school has non-allowable duplicates to be resolved. If this is the case, contact the other school that has included the student in their 1701 data to determine which school will retain the student. Process the resolution in the EDX. In the event of a dispute with the other school, or no response from them, prepare attendance, student timetable and other documentation supporting your school’s inclusion of the student in your 1701 data.

Preliminary Staffing Collection Today
2026-03-10 11:00
March 10, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-04-07 11:00
April 7th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-04-21 11:00
April 21st, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-05-07 11:00
May 7th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-05-26 11:00
May 26th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-09-08 11:00
September 8th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-09-09 11:00
September 9th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-09-10 11:00
September 10th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Preliminary Staffing Collection Today
2026-09-11 11:00
September 11th, 2026 @ 11:00 am

The 2026-2027 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Review Ministry 1701 reporting reference documents
2026-09-14
The first preliminary September 1701 data collection for all schools is this Wednesday, September 16, 2026. Click on the link below for information on the September K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Preliminary 1701 Reporting – All Schools
2026-09-16 14:00, 2026-09-23 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 p.m. for district preliminary collection.
Ministry reference materials available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

1701 - Review all 1701 verification reports and correct data in Student Information System
2026-09-17, 2026-09-24
Review all 1701 verification reports from the EDX and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 - District Reports available
2026-09-17 13:00, 2026-09-24 13:00
Reports available to district program coordinators to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding.
