Ministry SADE collection window is open
2020-01-06
Student Achievement Data Exchange (SADE)
See Ministry references and instructions at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade
This Ministry data collection applies to SD61 middle and high schools, as well as distributed learning and continuing education schools.

District SADE data submission deadline TODAY - middle and secondary
2020-01-16
Today is the deadline for submission of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

District SADE data release deadline TODAY - middle and secondary schools
2020-01-23
Today is the deadline for release of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Review Ministry 1701 reporting reference documents
2020-01-27
The first preliminary February 1701 data collection for all schools is next week. Click on the link below for information on the February K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

Check and/or Reset passwords for Ministry webforms
2020-01-27
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

TODAY - 2:00pm deadline: 1701 reporting - All Schools
2020-02-04
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified data file to the X: drive by 2:00 pm for district preliminary collection.

1701 - Review all 1701 verification reports and correct data in Student Information System.
2020-02-05, 2020-02-12
Review all 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

District Program Coordinators: 1701 reports available at Noon TODAY
2020-02-05, 2020-02-12
Ministry 1701 district level reports will be available in your program’s X: drive folder. Please review the reports and follow up directly with schools as soon as possible to make applicable corrections in the Student Information System to ensure accurate 1701 program funding.

TODAY - 2:00pm deadline: 1701 reporting - All Schools
2020-02-11
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified date file to the X: drive by 2:00 pm for district preliminary collection.

TODAY - 2:00 pm deadline: FINAL February 13th data extracts and reports
2020-02-13
CE and DL Schools: Course Active Date = October 1, 2019
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and the verified data file to the X: drive by 2:00 pm. Ministry instructions and reference materials are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

IMPORTANT: February 13th SIS reports - 1701 audit purposes
2020-02-13
Generate and retain February 13th reports from the Student Information System (SIS) for 1701 audit purposes. These are some suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only: DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 audit.

Pro-D
2020-02-14

Family Day
2020-02-17

DO NOT take anymore 1701 data extracts from the Student Information System; work with your February 13th data in the Ministry webform
2020-02-18
The Ministry requires a February 13th data snapshot for 1701 reporting. Any corrections must be made manually within the 1701 webform using your February 13th data file.

1701 - Manual corrections in webform
2020-02-18 - 2020-02-19
Do NOT take new extracts or upload a new 1701 file. Please work with your February 13th final extract in the Ministry webform. Make manual corrections in the webform, if required. Correct your data in the Student Information System, if required.

1701 Principal signoff - 2:00 pm deadline
2020-02-19
The deadline for sending in the 1701 Principal signoff is 2:00 pm. Fax it to the IT department at (250) 475-4204. See the instructions for finalizing 1701 data which were sent via e-mail.

IMPORTANT: February 19th SIS reports – 1701 audit purposes
2020-02-19
To capture all data in reports that would assist you in the event of a 1701 audit, generate and retain February 19th reports from the Student Information System (SIS) for 1701 audit purposes.
Question: Why generate these reports again?
Answer: Your school staff may have made changes in the SIS after February 13th that are effective February 13th.
These are some of the suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only: DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 audit.

1701 Duplicate Resolution Deadline - 2:00 pm - Tuesday, March 3, 2019
2020-02-26 - 2020-03-02
Read the district and Ministry reference material on the x: drive. Additional Ministry references can be found at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february
Log into the 1701 webform. If you have non-allowable duplicates that must be resolved, contact the other school that has included the student in their 1701 data to determine which school will retain the student in their 1701 data. Process the resolution on-line in the 1701 webform or fill out the required form if the resolution is not a release. Check for completion of releases from other schools who have agreed to release the students from their 1701 data. In the event of a dispute with the other school, or no response from the other school, prepare attendance, student timetable and other documentation supporting your school’s inclusion of the student in your 1701 data.

1701 Duplicate Resolution Deadline - 2:00 pm TODAY - Tuesday, March 3, 2019
2020-03-03

Preliminary Staffing Collection - Due Today at 11:00am
2020-03-12 08:00 - 11:00, 2020-04-28 08:00 - 11:00 (America/Vancouver)
The 2020-2021 school organizations and related details are due by 11:00am today.

All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.

Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Last Day of School Before Spring Break
2020-03-13

School Re-Opens after Spring Break
2020-03-30

CANCELLED: Ministry SADE collection for April 2020
2020-04-01 08:00 - 08:30
The Ministry of Education has cancelled the April SADE collection for all schools.

Preliminary Staffing Collection - Due today at 11:00am
2020-04-06 08:00 - 11:00
The 2020-2021 school organizations and related details are due by 11:00am today. If you have already submitted please resubmit today as they refresh every morning. Thank you.

All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.

Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Good Friday
2020-04-10

Easter Monday
2020-04-13
