Ministry and District Reporting

Review Ministry 1701 reporting reference documents
2023-01-23
The first preliminary February 1701 data collection for all schools is next week. Click on the link below for information on the February K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

Check and/or Reset passwords for Ministry webforms
2023-01-23
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

2:00pm Deadline Ministry Class Organization Collection
2022-10-20 14:00 - 17:00 (America/Vancouver)
All schools to complete their Ministry Class Organization in the Ministry Verification and Secure File Upload Access webform. https://www.bced.gov.bc.ca/exams/tsw/sld/

Oct. 14, 2022 Class Organization snapshot
2022-10-14 14:00 - 17:00
School data from MyEducation BC will be uploaded to the Class Information app by the afternoon of October 14 to enable schools to begin working on the Ministry Class Organization Collection. October 20th is the deadline for schools to complete this work and upload their data to the Ministry Class Organization webform (accessed via the Ministry Verification and Secure File Upload Access at https://www.bced.gov.bc.ca/exams/tsw/sld/

Thanksgiving Day
2022-10-10

1701 Principal signoff – 2:00 pm deadline
2022-10-04 14:00
The deadline for sending in the 1701 Principal sign-off is 2:00 pm. See the instructions for finalizing 1701 data which were sent via e-mail.

Do NOT take anymore 1701 data extracts from the Student Information System; work with your September 29th data in the Ministry webform
2022-10-03
Review all 1701 reports from September 29th.
Do NOT take anymore 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 29th. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

SADE collection window opens
2022-10-01
Student Achievement Data Exchange (SADE) – See Ministry references and instructions at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade
This Ministry data collection applies to SD61 middle and high schools, as well as distributed learning and continuing education schools.

National Day for Truth and Reconciliation
2022-09-30

Sept. 29th Final 1701 collection - All Schools - 2:00 pm
2022-09-29 14:00
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 29th data snapshot; extracts taken in October will be wrong. Any corrections to your September 29th data must be made manually in the Ministry of Education’s Verification and Secure File Upload Access tool that you have been using to verify your 1701 data throughout September.

IMPORTANT: Sept. 29th SIS Reports - Retain for 1701 Audit Purposes
2022-09-29
The Ministry of Education Compliance Program recommends that all schools generate and retain September 29th reports from the student information system (SIS) for 1701 audit purposes. These are some of the suggested reports from the Ministry audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 4;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Form (address);
Student Program Assignments

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here:

1701 - District Reports available
2022-09-22 13:00, 2022-09-15 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding. The Ministry of Education has indicated that no corrections to 1701 data will be made by the Ministry after they receive 1701 files from districts after September 29th.

1701 - Review all 1701 verification reports and correct data in Student Information System
2022-09-22, 2022-09-15
Review All 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 Reporting - All Schools - 2:00 PM
2022-09-21 14:00
Preliminary 1701 Collection:
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data to X: drive by 2:00 p.m.
Ministry instructions and reference materials available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

1701 Reporting - All Schools - 2 PM
2022-09-14 14:00

Check and/or Reset Passwords for Ministry Webforms
2022-09-13
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, and TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Review Ministry 1701 reporting reference documents
2022-09-13
The first preliminary September 1701 data collection for all schools is tomorrow. Click on the link below for information on the September K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Elementary and Middle Staffing Collection - Due at 11:00 am
2022-09-09 11:00, 2022-09-08 11:00, 2022-09-07 11:00
The 2022-2023 school organizations and related details are due by 11:00am today. You can choose to work from either the SIS template or the Last Entry template in the top left-hand corner; please select whichever is easiest for you.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Elementary and Middle Staffing Collection - Due at 11:00 am
2022-09-06 11:00
The 2022-2023 school organizations and related details are due by 11:00am today. All schools will be presented with class size data from MyEducation BC, which can be edited and submitted.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Labour Day
2022-09-05

Preliminary Staffing - Due at 11:00am
2022-05-31 08:00 - 11:00, 2022-05-10 08:00 - 11:00
The 2022-2023 school organizations and related details are due by 11:00am today.
All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.

Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Victoria Day
2022-05-23

District SADE data release deadline – Middle and Secondary Schools
2022-04-22
Today is the deadline for release of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Easter Monday
2022-04-18

Good Friday
2022-04-15
