Ministry and District Reporting

1701 Reporting - All Schools - 2:00 PM
2020-09-16 14:00 (America/Vancouver)
Preliminary 1701 Collection:
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to X: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Middle and Elementary Staffing Collection - Due at 11:00am
2020-09-16 11:00, 2020-09-15 11:00
That the 2020-2021 school organizations and related details are due by 11:00am today. If you have already submitted please resubmit today as they refresh every morning. Thank you.
All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Check and/or reset passwords for Ministry Webforms
2020-09-15 12:00
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Review Ministry 1701 reporting reference documents
2020-09-15 11:30
The first preliminary September 1701 data collection for all schools is tomorrow. Click on the link below for information on the September K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Deadline for district 1701 submission - Gr. 8/9 cross-enrollments and summer learning
2020-07-17
See Ministry data collection page for instructions and reference materials: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

1701 principal signoff - summer learning and Grade 8/9 cross-enrollments for 2019-2020
2020-07-15
Ministry data collections page: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Fax sign-offs to: 250-475-4204

Middle and High Schools: District SADE data release deadline
2020-07-10 08:00 - 11:00
Ministry data collections page: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

1701 snapshot - summer learning
2020-07-10
July 10, 2020 final snapshot of data for summer learning funding. See Ministry data collection page for instructions and reference materials: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Middle and High Schools: District SADE data submission deadline
2020-07-06

Ministry SADE data Collection Window Opens
2020-07-02
Ministry SADE data collection information: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Year-end Administrative Day (& School closing day/year end)
2020-06-26

Last Day of School for Students
2020-06-25

Preliminary Staffing Collection - Due at 11:00am
2020-06-03 08:00 - 11:00
The 2020-2021 school organizations and related details are due by 11:00am today.
All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.

Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Victoria Day
2020-05-18

Pro D Day
2020-05-15

Preliminary Staffing Collection - Cancelled
2020-05-13 08:00 - 11:00

CANCELLED - May K-12 Data Collection Snapshot (Continuing Education and Distributed Learning schools only)
2020-05-01
The May 1701 data collection for public Continuing Education and Distributed Learning schools has been cancelled.
Ministry reference material at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/
Active Date: February 14, 2020. Please put verified data file and reports on x: drive in the 1701MinistryDataCollection folder.

Preliminary Staffing Collection - Due today at 11:00am
2020-04-28 08:00 - 11:00, 2020-03-12 08:00 - 11:00

Easter Monday
2020-04-13

Good Friday
2020-04-10

Preliminary Staffing Collection - Due today at 11:00am
2020-04-06 08:00 - 11:00
The 2020-2021 school organizations and related details are due by 11:00am today. If you have already submitted please resubmit today as they refresh every morning. Thank you.

All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.

Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

CANCELLED: Ministry SADE collection for April 2020
2020-04-01 08:00 - 08:30
The Ministry of Education has cancelled the April SADE collection for all schools.

School Re-Opens after Spring Break
2020-03-30

Last Day of School Before Spring Break
2020-03-13

1701 Duplicate Resolution Deadline - 2:00 pm TODAY - Tuesday, March 3, 2019
2020-03-03
Read the district and Ministry reference material on the x: drive. Additional Ministry references can be found at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february
Log into the 1701 webform. If you have non-allowable duplicates that must be resolved, contact the other school that has included the student in their 1701 data to determine which school will retain the student in their 1701 data. Process the resolution on-line in the 1701 webform or fill out the required form if the resolution is not a release. Check for completion of releases from other schools who have agreed to release the students from their 1701 data. In the event of a dispute with the other school, or no response from the other school, prepare attendance, student timetable and other documentation supporting your school’s inclusion of the student in your 1701 data.

1701 Duplicate Resolution Deadline - 2:00 pm - Tuesday, March 3, 2019
2020-02-26 - 2020-03-02

IMPORTANT: February 19th SIS reports – 1701 audit purposes
2020-02-19
To capture all data in reports that would assist you in the event of a 1701 audit, generate and retain February 19th reports from the Student Information System (SIS) for 1701 audit purposes.
Question: Why generate these reports again?
Answer: Your school staff may have made changes in the SIS after February 13th that are effective February 13th.
These are some of the suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only: DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 audit.

1701 Principal signoff - 2:00 pm deadline
2020-02-19
The deadline for sending in the 1701 Principal signoff is 2:00 pm. Fax it to the IT department at (250) 475-4204. See the instructions for finalizing 1701 data which were sent via e-mail.
