Ministry and District Reporting

DO NOT take anymore 1701 data extracts from the Student Information System; work with your February 11th data in the Ministry web form
2021-02-16
The Ministry requires a February 11th data snapshot for 1701 reporting. Any corrections must be made manually within the 1701 web form using your February 11th data file.

Family Day
2021-02-15

2:00 pm Deadline - Final February 11th data extracts and reports
2021-02-11 14:00 (America/Vancouver)
CE and DL Schools: Course Active Date = October 1, 2020
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and the verified data file to the X: drive by 2:00 pm. Ministry instructions and reference materials are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

IMPORTANT: February 11th SIS reports - 1701 audit purposes
2021-02-11
Generate and retain February 11th reports from the Student Information System (SIS) for 1701 audit purposes. These are some suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only: DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can easily find and access in the event of a 1701 audit.

1701 - District Reports Available
2021-02-10 13:00, 2021-02-03 13:00
Ministry 1701 district level reports will be available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding. The Ministry of Education has indicated that no corrections to 1701 data will be made by the Ministry after they receive 1701 files from districts after February 19th.

1701 - Review all 1701 verification reports and correct data in Student Information System.
2021-02-10, 2021-02-03
Review all 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 reporting - All Schools - 2:00 pm
2021-02-09 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified date file to the X: drive by 2:00 pm for district preliminary collection.

1701 reporting - All Schools - 2:00 pm
2021-02-02 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified data file to the X: drive by 2:00 pm for district preliminary collection.

Review Ministry 1701 reporting reference documents
2021-01-25
The first preliminary February 1701 data collection for all schools is next week. Click on the link below for information on the February K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

Check and/or Reset passwords for Ministry webforms
2021-01-25
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Middle and High Schools: District SADE data release deadline
2021-01-22 08:00 - 13:00
Middle and High Schools: District SADE data release deadline

January 22, 2021

Ministry data collections page: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

DISTRICT SADE DATA SUBMISSION DEADLINE TODAY – MIDDLE AND SECONDARY
2021-01-15 08:00 - 11:00
Today is the deadline for Submission of Sade Data
Ministry SADE information
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Middle and High Schools: District SADE data release deadline
2020-10-23
Ministry data collections page: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

District SADE data submission deadline TODAY - middle and secondary
2020-10-16

IMPORTANT: SIS Reports – October version to retain for audit purposes
2020-10-05 14:30
Generate and retain October reports from the student information system (SIS) for 1701 audit purposes. These reports will contain any corrections that were made to Sep. 30 data while completing your 1701 data review. These are some of the suggested reports from the Ministry compliance audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to Nov. 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Forms;
Student Program Assignment

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2020-21

1701 Principal signoff – 2:00 pm deadline
2020-10-05 14:00
The deadline for sending in the 1701 Principal sign-off is 2:00 pm. Fax it to the I.T. department at (250) 475-4204. See the instructions for finalizing 1701 data which were sent via e-mail.

DO NOT take anymore 1701 data extracts from the Student Information System; work with your September 30th data in the Ministry webform
2020-10-02
Review all 1701 reports from September 30.
Do NOT take anymore 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 30. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at:https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Ministry SADE Data Collection Window Opens
2020-10-01
The first SADE collection for the 2020/2021 school year opens on Thursday, October 1, 2020:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

DO NOT take anymore 1701 data extracts from the Student Information System; work with your September 30th data in the Ministry webform
2020-10-01
Review all 1701 reports from September 30.
Do NOT take anymore 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 30. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

1701 – FINAL Sep. 30 data extracts and reports - 2:00pm
2020-09-30 14:00
September 30 Final 1701 Ministry collection
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 30th data snapshot; extracts taken in October will be wrong. Any corrections to your September 30th data must be made manually in the Ministry of Education’s Verification and Secure File Upload Access tool that you have been using to verify your 1701 data throughout September.

IMPORTANT: Sep. 30 SIS reports – retain for 1701 audit purposes
2020-09-30
The Ministry of Education Compliance Program recommends that all schools generate and retain September 30 reports from the student information system (SIS) for 1701 audit purposes. These are some of the suggested reports from the Ministry audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Form (address);
Student Program Assignments

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2020-21

1701 - District Reports available
2020-09-24 13:00, 2020-09-17 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding. The Ministry of Education has indicated that no corrections to 1701 data will be made by the Ministry after they receive 1701 files from districts after September 30th.

1701 – Review all 1701 verification reports and correct data in Student Information System.
2020-09-24, 2020-09-17 11:30

1701 Reporting - All Schools - 2:00 PM
2020-09-23, 2020-09-16 14:00
Preliminary 1701 Collection:
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to X: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Middle and Elementary Staffing Collection - Due at 11:00am
2020-09-17 11:00
That the 2020-2021 school organizations and related details are due by 11:00am today. If you have already submitted please resubmit today as they refresh every morning. Thank you.

All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.
