Ministry and District Reporting

1701 - Manual corrections in webform
2020-02-18 - 2020-02-19
Do NOT take new extracts or upload a new 1701 file. Please work with your February 13th final extract in the Ministry webform. Make manual corrections in the webform, if required. Correct your data in the Student Information System, if required.

DO NOT take anymore 1701 data extracts from the Student Information System; work with your February 13th data in the Ministry webform
2020-02-18
The Ministry requires a February 13th data snapshot for 1701 reporting. Any corrections must be made manually within the 1701 webform using your February 13th data file.

Family Day
2020-02-17

Pro-D
2020-02-14

IMPORTANT: February 13th SIS reports - 1701 audit purposes
2020-02-13
Generate and retain February 13th reports from the Student Information System (SIS) for 1701 audit purposes. These are some suggested reports from the Ministry audit team:

Attendance
Course change logs
1701 verification reports and extracts
DL/CE schools only: DL Reconciliation Extract
Admission and Withdrawal
Class Lists
Secondary Students (e.g. Cross-enrolled Students)
Student Timetables
Student Verification Form (address)
Student Program Assignments

Save these reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 audit.

TODAY - 2:00 pm deadline: FINAL February 13th data extracts and reports
2020-02-13
CE and DL Schools: Course Active Date = October 1, 2019
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and the verified data file to the X: drive by 2:00 pm. Ministry instructions and reference materials are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

District Program Coordinators: 1701 reports available at Noon TODAY
2020-02-12, 2020-02-05
Ministry 1701 district level reports will be available in your program’s X: drive folder. Please review the reports and follow up directly with schools as soon as possible to make applicable corrections in the Student Information System to ensure accurate 1701 program funding.

1701 - Review all 1701 verification reports and correct data in Student Information System.
2020-02-12, 2020-02-05
Review all 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

TODAY - 2:00pm deadline: 1701 reporting - All Schools
2020-02-11
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified date file to the X: drive by 2:00 pm for district preliminary collection.

TODAY - 2:00pm deadline: 1701 reporting - All Schools
2020-02-04
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified data file to the X: drive by 2:00 pm for district preliminary collection.

Check and/or Reset passwords for Ministry webforms
2020-01-27
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Review Ministry 1701 reporting reference documents
2020-01-27
The first preliminary February 1701 data collection for all schools is next week. Click on the link below for information on the February K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

District SADE data release deadline TODAY - middle and secondary schools
2020-01-23
Today is the deadline for release of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

District SADE data submission deadline TODAY - middle and secondary
2020-01-16
Today is the deadline for submission of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Ministry SADE collection window is open
2020-01-06
Student Achievement Data Exchange (SADE)
See Ministry references and instructions at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade
This Ministry data collection applies to SD61 middle and high schools, as well as distributed learning and continuing education schools.

IMPORTANT: SIS Reports - October version to retain for audit purposes
2019-10-03
Generate and retain October reports from the student information system (SIS) for 1701 audit purposes. These reports will contain any corrections that were made to Sep. 30 data while completing your 1701 data review. These are some of the suggested reports from the Ministry compliance audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Forms;
Student Program Assignment

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2019-20

October 1-3, 2019: Check your September 30th 1701 data
2019-10-01 - 2019-10-03
Review all 1701 reports from September 30.
Do NOT take any more 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 30. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at:https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

SADE collection window opens
2019-10-01

2:00pm 1701 - FINAL Sep. 30 data extracts and reports
2019-09-30 14:00 (America/Vancouver)
Sep. 30 Final 1701 Ministry collection
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 30th data snapshot; extracts taken in October will be wrong. Any corrections to your September 30th data must be made manually in the Ministry of Education’s Verification and Secure File Upload Access tool that you have been using to verify your 1701 data throughout September.

IMPORTANT: Sep. 30 SIS reports - retain for 1701 audit purposes
2019-09-30
The Ministry of Education Compliance Program recommends that all schools generate and retain September 30 reports from the student information system (SIS) for 1701 audit purposes. These are some of the suggested reports from the Ministry audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Form (address);
Student Program Assignments

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2019-20

1701 - District reports available
2019-09-26 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding. The Ministry of Education has indicated that no corrections to 1701 data will be made by the Ministry after they receive 1701 files from districts after Sep. 30.

2:00pm 1701 reporting - All Schools
2019-09-25
Preliminary 1701 Collection:
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
