Ministry and District Reporting

Review Ministry 1701 reporting reference documents
2020-01-27
The first preliminary February 1701 data collection for all schools is next week. Click on the link below for information on the February K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february

District SADE data release deadline TODAY - middle and secondary schools
2020-01-23
Today is the deadline for release of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

District SADE data submission deadline TODAY - middle and secondary
2020-01-16
Today is the deadline for submission of SADE data.
Ministry SADE information:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade

Ministry SADE collection window is open
2020-01-06
Student Achievement Data Exchange (SADE)
See Ministry references and instructions at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/sade
This Ministry data collection applies to SD61 middle and high schools, as well as distributed learning and continuing education schools.

IMPORTANT: SIS Reports - October version to retain for audit purposes
2019-10-03
Generate and retain October reports from the student information system (SIS) for 1701 audit purposes. These reports will contain any corrections that were made to Sep. 30 data while completing your 1701 data review. These are some of the suggested reports from the Ministry compliance audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Forms;
Student Program Assignment

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2019-20

October 1-3, 2019: Check your September 30th 1701 data
2019-10-01 - 2019-10-03
Review all 1701 reports from September 30.
Do NOT take any more 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 30. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at:https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

SADE collection window opens
2019-10-01

2:00pm 1701 - FINAL Sep. 30 data extracts and reports
2019-09-30 14:00 (America/Vancouver)
Sep. 30 Final 1701 Ministry collection
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 30th data snapshot; extracts taken in October will be wrong. Any corrections to your September 30th data must be made manually in the Ministry of Education’s Verification and Secure File Upload Access tool that you have been using to verify your 1701 data throughout September.

IMPORTANT: Sep. 30 SIS reports - retain for 1701 audit purposes
2019-09-30
The Ministry of Education Compliance Program recommends that all schools generate and retain September 30 reports from the student information system (SIS) for 1701 audit purposes. These are some of the suggested reports from the Ministry audit team:

Attendance;
Student Schedule/Course change history logs showing add/drop records for all students who withdrew between the beginning of school to November 1;
1701 verification reports and extracts, including the 1701 DL Reconciliation extract (for DL and CE schools);
Admission and Withdrawal;
Class Lists;
Secondary (Cross-enrolled) Students;
Student Timetables;
Student Verification Form (address);
Student Program Assignments

Save reports in a secure network drive that your school office administrative staff can all find easily and access in the event of a 1701 compliance audit.
The Ministry compliance audit team indicates that the list of reports supports the audit process but does not replace the Audit instructions found here: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/resource-management/compliance-program/2019-20

1701 - District reports available
2019-09-26 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding. The Ministry of Education has indicated that no corrections to 1701 data will be made by the Ministry after they receive 1701 files from districts after Sep. 30.

2:00pm 1701 reporting - All Schools
2019-09-25
Preliminary 1701 Collection:
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
