2:00 pm deadline - Wednesday, Feb. 28, 2024 - 1701 Duplicate Resolution
2024-02-23
Read the district and Ministry reference material on the x: drive. Additional Ministry references can be found at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/february
Log into the 1701 web form. If you have non-allowable duplicates that must be resolved, contact the other school that has included the student in their 1701 data to determine which school will retain the student in their 1701 data. Process the resolution on-line in the 1701 web form or fill out the required form if the resolution is not a release. Check for completion of releases from other schools who have agreed to release the students from their 1701 data. In the event of a dispute with the other school, or no response from the other school, prepare attendance, student timetable and other documentation supporting your school’s inclusion of the student in your 1701 data.

2:00 pm deadline - Wednsday, Feb. 28, 2024 - 1701 Duplicate Resolution
2024-02-26 - 2024-02-28

Preliminary Staffing Collection Today
2024-03-13 11:00 (America/Vancouver)
The 2024-2025 school organizations and related details are due by 11:00am today. For the first collection, there is no data presented in the web app and all entries will be manually created. Keep an eye on your Inbox for further instructions.

Good Friday
2024-03-29

Easter Monday
2024-04-01

Preliminary Staffing Collection Today
2024-04-09 11:00, 2024-04-23 11:00, 2024-05-07 11:00, 2024-05-28 11:00
The 2024-2025 school organizations and related details are due by 11:00am today.
All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.
If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.
Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.
Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Victoria Day
2024-05-20

Labour Day
2024-09-02

Elementary and Middle Staffing Collection
2024-09-03 11:00
The 2024-2025 school organizations and related details are due by 11:00am today. All schools will be presented with the class size data from MyEducation BC, which can be edited and submitted.

If there are no changes to be made, please just click the Complete Submissionbutton so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Elementary and Middle Staffing Collection
2024-09-04 11:00, 2024-09-05 11:00, 2024-09-06 11:00
The 2024-2025 school organizations and related details are due by 11:00am today. You can choose to work from either the SIS template or the Last Entry template in the top left-hand corner; please select whichever is easiest for you.
If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.
Click on this link to go to the Class Info web application.

Review Ministry 1701 reporting reference documents
2024-09-09
The first preliminary September 1701 data collection for all schools is this Wednesday, September 11, 2024. Click on the link below for information on the September K – 12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Check and/or Reset Passwords for Ministry Webforms
2024-09-09
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN, 1701, and TRAX. Do this early so you are ready when there is a deadline.
Most webforms are available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections

Preliminary 1701 Reporting – All Schools
2024-09-11 14:00, 2024-09-18 14:00, 2024-09-25 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry 1701 Verification and Secure File Upload Tool. Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools post reports and the verified data file to the X: drive by 2:00 p.m. for district preliminary collection.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

1701 - Review all 1701 verification reports and correct data in Student Information System
2024-09-12, 2024-09-19, 2024-09-26
Review All 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 - District Reports available
2024-09-12 13:00, 2024-09-19 13:00, 2024-09-26 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding.

Sept. 27 Final 1701 data collection - All Schools
2024-09-27 14:00
Schools extract and verify 1701 data and review reports for data accuracy. Schools post reports and verified data file to x: drive by 2:00 p.m.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 27th data snapshot; extracts taken in October will be wrong. Any corrections to your September 27th data must be made manually in the Ministry of Education’s Verification and Secure File Upload Access tool that you have been using to verify your 1701 data throughout September.

National Day for Truth and Reconciliation
2024-09-30

DO NOT take anymore 1701 data extracts from the Student Information System; work with your September 27th data in the Ministry webform
2024-10-01
Review all 1701 reports from September 27th.
Do NOT take anymore 1701 extracts from the student information system (SIS). Make corrections manually in the Ministry 1701 webform (Verification and Secure File Upload Access) that make the data accurate to September 27th. Make the same corrections in the SIS.
Ministry 1701 webform (Verification and Secure File Upload Access) at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Deadline for finalizing data; 1701 Principal signoff
2024-10-02 14:00
The deadline for sending in the 1701 Principal sign-off is 2:00 pm. See the instructions for finalizing 1701 data which were sent via e-mail.
