Ministry and District Reporting

Preliminary Staffing Collection Today
2025-05-06 11:00, 2025-05-27 11:00 (America/Vancouver)
The 2025-2026 school organizations and related details are due by 11:00am today.
All schools will see the data in the web app that had been entered from the previous collection or if you worked on your data yesterday.
If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.
Click on this link to go to the Preliminary Staffing web app. Please review the Instructions page if you have not done so already.
Within the Preliminary Staffing web app there are 3 tabs: Headcount, Projected Enrollment, Rationale For Enrollment Change. Most of your work will be done in the Headcount tab.

Victoria Day
2025-05-19

Labour Day
2025-09-01

Elementary and Middle Staffing Collection
2025-09-02 11:00
The 2025-2026 school organizations and related details are due by 11:00am today. All schools will be presented with the class size data from MyEducation BC, which can be edited and submitted.

If there are no changes to be made, please just click the Complete Submissionbutton so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Elementary and Middle Staffing Collection
2025-09-03 11:00
The 2025-2026 school organizations and related details are due by 11:00am today. You can choose to work from either the SIS template or the Last Entry template in the top left-hand corner; please select whichever is easiest for you.

If there are no changes to be made, please just click the Complete Submission button so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Elementary and Middle Staffing Collection
2025-09-04 11:00, 2025-09-05 11:00
The 2025-2026 school organizations and related details are due by 11:00am today. You can choose to work from either the SIS template or the Last Entry template in the top left-hand corner; please select whichever is easiest for you.

If there are no changes to be made, please just click the Complete Submissionbutton so that we know that your data is ready for collection; or
If there are changes you’d like to make, enter your changes, click Save Changes, and then click Complete Submission.

Click on this link to go to the Class Info web application.

Review Ministry 1701 reporting reference documents
2025-09-08
The first preliminary September 1701 data collection for all schools is this Wednesday, September 10, 2025. Click on the link below for information on the September K-12 data collection:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

Check and/or Reset Passwords for Ministry Webforms
2025-09-08
This is an opportune time to check and/or reset passwords for Ministry webforms such as PEN and TRAX. Do this early so you are ready when there is a deadline.

Preliminary 1701 Reporting - All Schools
2025-09-10 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 p.m. for district preliminary collection.
Ministry reference materials available at:
https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september

1701 - Review all 1701 verification reports and correct data in Student Information System
2025-09-11, 2025-09-18, 2025-09-25
Review all 1701 verification reports from the EDX and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 - District Reports available
2025-09-11 13:00, 2025-09-18 13:00, 2025-09-25 13:00
Reports available to district program managers to review and follow up with schools directly regarding required corrections to student 1701 programs to ensure accurate 1701 program funding.

Preliminary 1701 Reporting – All Schools
2025-09-17 14:00, 2025-09-24 14:00

Sept. 29th Final 1701 data collection – All Schools
2025-09-29 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 p.m. for district collection.
Ministry instructions and reference materials available at: https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/data-collections/september
STOP! – After today’s collection, please stop taking 1701 extracts from the student information system. The Ministry of Education requires a September 29th data snapshot; extracts taken in October will be wrong. Any corrections to your September 29th data must be made manually in the Education Data Exchange (EDX) that you have been using to verify your 1701 data throughout September.

National Day for Truth and Reconciliation
2025-09-30

DO NOT take anymore 1701 data extracts from the Student Information System; work with your September 29th data in the EDX
2025-10-01
Review all 1701 reports from September 29th.
Do NOT take anymore 1701 extracts from the student information system (SIS). The Ministry of Education requires a September 29th data snapshot; extracts taken in October will be wrong. Make corrections manually in the Ministry’s Education Data Exchange (EDX) that make the data accurate to September 29th. Make the same corrections in the SIS.
The deadline for Principal sign-offs is Monday, October 6, 2025 at 2:00 pm.

Deadline for finalizing data; 1701 Principal signoff
2025-10-06 14:00
The deadline for submitting 1701 data to the District in the EDX and sending in the Principal sign-off is 2:00 pm. See the instructions for finalizing 1701 data which were sent via e-mail.
Important Note: Many schools have already submitted their final corrected 1701 data and Principal sign-off documents. If this is the case for your school, and no further corrections or changes to your data have been required since then, it is not necessary for you to submit data or sign-off documents.

Thanksgiving
2025-10-13

Remembrance Day
2025-11-11

Preliminary 1701 Data Collection – All Schools
2026-01-27 14:00, 2026-02-03 14:00
Schools extract 1701 data from the Student Information System and upload it to the Ministry Student Level Data Collection (1701) tile in the Education Data Exchange (EDX). Review all verification reports generated to identify required data corrections to make in the Student Information System. Schools submit their data to District within the EDX by 2:00 pm for district preliminary collection.

1701 – Review all 1701 verification reports and correct data in Student Information System
2026-01-28, 2026-02-04
Review all 1701 verification reports from the Ministry webform and make applicable corrections in the Student Information System to ensure accurate 1701 reporting.

1701 - District Reports available
2026-01-28 13:00
Ministry 1701 district level reports will be available in your program’s X: drive folder. Please review the reports and follow up directly with schools as soon as possible to make applicable corrections in the Student Information System to ensure accurate 1701 program funding.
